How to Export Office 365 Mailbox to PST – The Best Guide

Summary:

This blog will explain the best effective way to export Office 365 Mailbox to PST file format. If you are facing trouble exporting your Office 365 emails into MS Outlook then this information is for you. Moreover, We will also describe the manual method to take a backup of your Office 365 emails to PST file format. For a simple and quick migration, we will also introduce a professional solution using the Office 365 Backup Tool.

Why Do You Need to Export Office 365 Mailbox to PST?

Microsoft Office 365 is the most popular cloud-based productivity platform. It is designed to help out to meet your organization for security, user productivity, and reliability. But because of these reasons, you need to take a backup of your Office 36ount.

• If your Office 365 account emails were removed then you can take a backup of your Office 365 data.
• To save data from hacking or any other suspicious activities.
• Always do not depend on Microsoft Office 365 for data.
• If the wants user transfers the data from Office 365 to PST file format then they can save Office 365 emails on the local disk for future needs.

To resolve that issue we will give the best and most reliable solution. Moreover, at the end of this article, we will provide a reason for what method you should choose. There are two types of methods by which you can save Office 365 Mailbox to PST files.

• Manual Method

• Automated method

To begin we will discuss the manual method. We will explain the manual method by which you can export emails from Office 365 to PST.

Method 1: Export Office 365 Mailbox to PST by using eDiscovery

1. The first step you have to log in to your Office 365 account and then establish a Microsoft Office 365 admin center.
2. After that in the admin center wizard, click on the security option.
3. Tap on the permissions button and then choose eDiscovery Manager.
4. Then tap on the edit option.
5. Choose the administrator for eDiscovery and click on the save button.
6. Go to the search option then select the content search option.
7. Tap on the new search option and mention the name and description for the new search.
8. In this step, you need to select the mailboxes/Locations to export.
9. Lastly, add a condition and then tap on the submit button.
10. Then, back to the search window to choose the last created windows.
11. Then a window pop-up option will be displayed in front of you after that tap on the action button.
12. You need to choose the export result from the dropdown menu.
13. Tap on the export option which is located in the search window to choose search.
14. In the next step, you have to copy the export key and then tap on the download result button.
15. Finally, the client discovery of Microsoft Office will be downloaded to your system.
16. In the last step click the utility option and then paste the export key into the edit box then scan the location to save the PST file and then tap on the start option.

By following these steps you can export emails from Office 365 to PST file format. But there are so many disadvantages to exporting Office 365 Mailbox to PST by using this method.

Disadvantages of Export Office 365 Mailbox to PST by using this method

• It takes too much time to export emails from Office 365 into PST.
• It does not allow users to export multiple emails from Office 365 to PST files.
• There is no clarification available to save emails from Office 365 to PST.
• It does not provide the facility to export PST from Office 365 with attachments like calendars, contacts, photos, drives, and so many others.
• If you want to take backup of emails from Office 365 so you need to have some technical knowledge.
• There are so many possibilities for losing your data during the time of exporting Office 365 Mailbox to PST file format

To remove all these problems, I would like to recommend you professional method which is the Automated method recommended by professionals. The tool’s name is Office 365 Converter. Moreover, This tool is the most reliable and easy to use. It is only designed to export PST from Office 365.

Why did you Choose Office 365 Backup and Restore Tool?

In the below steps, we provide the features of the Office 365 Backup and Restore tool. By using this software you can easily export Office 365 Mailbox to PST and other file formats also such as MBOX, EML, MSG, EMLX, PDF, TXT, PNG, HTML, MHTML, DOC, DOCX, DOCM, and so many others.

• It has a smart feature available that helps you to import Office 365 emails into different types of email clients for instance Gmail, Yahoo, Thunderbird, AOL Mail, Hotmail, IMAP, Zoho Mail, Yandex, etc.
• It permits users to remove all duplicate emails at the time of exporting emails from Office 365.
• On the other hand, it includes an option to save offline copies of Office 365 on the local system.
• Another benefit of this tool is that you can run or install this tool in any Windows version such as Windows 11, 10, 8.1, 8, 7, Vista, XP, and the below version.
• The users can try the demo versions of this software where you can save emails from Office 365 to PST up to 50 for free.

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Conclusion

In the above article, we explained both methods Manual method as well as the Automated method. Now it all depends on the users, from which method you like to export Office 365 Mailbox to PST file format. Both methods are effective and best to back up emails from Office 365.

Furthermore, to use the manual method you must have good technical knowledge otherwise, there are so many possibilities to lose your data. On the other side, If you do not have technical knowledge then I recommend you to use an automated method to save your emails from Office 365 to PST file format.